Instate Technology Ltd

Instate Technology, of Leeds, is an industry-leading software development firm with agents located across the UK. We have more than 25 years of IT experience, a reputation for focusing on quality, and an adaptable approach to building software solutions for a varied and demanding clientele. We believe in treating each of our clients as individuals – with unique needs and distinct relationships.

Our business is to take the administrative hassle out of your paper and electronic document management processes. Document imaging or scanning allows you to hold paper files and documents in a digital format – making them easy to store and organise, with less clutter or storage needs, and making them searchable and editable right in your system. Money and time are both saved with this approach.

Instate builds synergistic ties with other UK businesses to better enable us to develop software that helps you attain your commercial goals. Our customer-centric approach to software development allows us to innovate in our software design and to deliver solutions that meet your needs.

iN-FILE Software

iN-FILE is an easy to use and intuitive document management platform to help you manage paper documents scanned into the software system, and digital documents imported from other programmes, to be processed, edited, or filed within one user-friendly "digital office" framework. And our iN-FILE application comes with special features unique to the needs of a digital office platform – such as auditing and security functions to assist with adherence to ISO standards, regulatory compliance, and legal demands. iN-FILE assists businesses in managing a range of file formats as transparently and efficiently as possible – these includes GFD, TIF, XLS/XLSX, DOC/DOCX, JOG, PNG, PDF, TXT, DAT, GIF ANIM, BMP MSG, PUB, and any others.

Software

Our iN-FILE software system was developed as a document management application in collaboration with a number of leading UK businesses. All of our software development and support is handled in the UK – so we can guarantee close customer care and after-sales support. iN-FILE offers a range of features to organise your documents and eliminate the paper clutter of your office. The iN-FILE document management system in joined by an email system, remote access, index automation, text capture and search, workflow management, document viewing tools, and even a zonal OCR barcode scanner.

iN-CLEAN Software

Our iN-CLEAN software application offers an easy way for you to create the European Cleaning Certificate. The application does this by offering a sophisticated system to store chemical product data, such as COSHH/UN numbers; this and other data are then used along with risk and safety phrases to produce the certificate. The software can also accommodate pricing and discount information for each customer. iN-CLEAN is a unique software application that can serve a range of customers who need to handle a chemicals inventory and create European Cleaning Certificates.

Scanning

Instate does not just offer its sophisticated iN-FILE software – we offer a scanning service to make your transition to a digital office as seamless and smooth as possible. No need to lose time or expend limited resources and people on scanning your documents alone. We offer a full service: from collecting your documents, sorting through the files, scanning them, indexing and burning to CDs, and delivering the files and the digital scans back on time.

Security

We offer, additional to our scanning services, a backup solution for your digital files. We can keep backups of your files for as long as is needed – to guarantee your transition and even to maintain a permanent backup. And we guarantee security for your files while they are in our care and total deletion, with no access by third parties, after your transition or backup request is complete.

Shredding

We offer a full shredding solution for the destruction of your paper files after completing the scanning of your archives and your transition to the digital office model with our iN-FILE software. Please contact us for more information on this important security and confidentiality service.

Hardware

Sometimes you cannot avoid paper. But if you have to admit paper to your digital office, if paper is an essential if occasional part of your workflow process, why not use the best scanners and printers? Why not use the best networking server? Instate offers a full sourcing service for your servers, printers, and scanners. Our 25 years of experience in the IT industry puts us in a special position to give you expert advice. Please contact us to discuss your needs and arrange a consultation.