Lightspeed Business Solutions Ltd

Invoice Processing

Inovoice processing for many businesses from SME to Multinationals is still a very lengthy, unsecured and inefficient process of following a paper or email trail. With our Invoice processing system you can avoid all of this unnecessary and labour intensive processing, as the invoices are all recognised and stored in a computer system that will cross-reference with your databases and import into your accounts system, where images will be stored in an easy to access repository. 

There are numerous benefits to automated processing including, securing your data, routing of invoices for sign off, automated capture of data rather than manual keying, reduction in data errors and time to process invoices, the elimination paper filing and storage, and the benefits from early payment incentives.

Records Management

Management of data online and offline will have become one of your biggest challenges in business today, with additional legislation and regulations such as the Data Protection Act, meaning you need to keep your records up to date and in order. This is undoubtedly a nightmare when you have a business to run, but that is where we come in. We can help to organise your documentation in a way that complies with all the relevant legislation and keeps your documents accessible for when you need to access them, extending the documents life-cycle. 

Our service includes full auditing and recording of all the actions taken in regard to your documentation, to reduce your business risk and thereby legal exposure, such as assisting you with compliance to ISO 15489. With our Open Text Alchemy or ImageSilo you know your records will be compliant as well as safe. 

Open Text Document Server

Alchemy Edition document management software (Version 9 now released) creates a digital filling cabinet for your organisation, a trusted digital archive where you can securely store any document type and then find it within seconds, even years later. Alchemy software has been designed to give you the most productive and safe storage solution for your documents and complies with many international regulations including U.S. regulations such as Sarbanes-Oxley, SEC Rule 17, and HIPAA. 

Alchemy is an organic system, it grows with your business to meet your changing requirements and saving investment in additional IT resources, as the system can run on a standalone desktop computer or a server, and is accessible remotely over the web. Imaging, capture, indexing, archival and retrieval, document management, records management, integration and distribution functions are available when and where you need it. Alchemy is very user friendly. Your employees will be familiar with the software it uses, such as Windows Explorer, and the folder-based system of organisation, requiring no additional training. 

The new Alchemy Bundle V.9 is available with 0% finance. Please contact us for more information and guidance on what will meet your business requirements. 

Data Capture

Our data capture services are a cost-effective solution for your business requirements. PoDs, Accounts Payable and manual data input are all excellent examples of how we can help you. We offer up-to-date software (such as Trapeze, for data input) and that enables access to your data and efficient work processes, leaving you to get on with more urgent jobs. We will work closely with you to understand your requirements and to come up with the best solution, depending on the urgency and your access requirements. After a full consultation we will offer a plan and a full testing process. We can also act as a P.O box for your company and agree the appropriate SLAs to best benefit you. Please contact us for more information.

Microfilm Services

Over the years we have developed extensive experience in the area of microfilm production and are pleased to be able to offer our customers a variety of microfilm services covering microfilm scanning – providing your data in a digital format, microfilm duplication for 16mm and 35mm films, microfiche and diazo copies, and simultaneous filming and scanning. For those precious, fragile documents where scanning doesn’t provide a viable option, we will first film then scan the film in order to obtain a digital image.  Please contact us to discuss these services and your requirements in more detail.

Scan Vs Store

Many companies dismiss the idea of scanning their files, believing that storage facilities offer a more cost effective solution to document management. There is little truth to be found in this notion, in fact the opposite is true with savings of up to 50% being achievable by opting for documentation to be scanned and saved digitally.  On our website you will find an example of the costs related to a typical company’s storage requirements. In comparison we outline the amount it costs for scanning of these documents to CD.  But scanning documents doesn’t just provide cost savings; it also provides your company with multi-user instant access to information, making it an extremely efficient way to store data.